StableTrack
    A group of horses standing together at a farm in warm evening light

    Built for a schedule that doesn’t stay still.

    Coordinate vets, barn calls and equipment across the day, with billing that follows the work from appointment to payment.

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    Column per vet One invoice per owner Card and ACH payments

    View each vet’s schedule side by side, with an Unassigned column for appointments still needing a home. Color coding keeps the day easy to scan, while equipment booking helps reserve radiography, ultrasound, and shockwave gear without double-booking.

    • One column per vet, with an Unassigned column so nothing gets missed
    • Color coding by appointment type makes a busy day readable
    • Reserve radiography, ultrasound, and shockwave gear at booking, with conflict blocking
    Schedule
    One column per vet
    StableTrack equine scheduling calendar with one column per vet side by side, an Unassigned column, and color-coded appointments by type

    Select the barn, choose the horses, add the services, and StableTrack creates one invoice per owner automatically, including correctly split multi-owner invoices. The invoice count is shown before anything is confirmed.

    • One invoice per owner, generated automatically from a single workflow
    • Horses with multiple owners split correctly
    • The invoice count is shown before anything is confirmed

    Invoices pull directly from the clinical record, so procedures, medications, and dispensed items carry through without re-entry. Stripe supports card and ACH payments, batch payments handle one check across multiple invoices, and third-party billing sends invoices to the right payer without adding extra clients.

    • Procedures, medications, and dispensed items carry through without re-entry
    • Stripe card and ACH payments, taken from the invoice
    • Third-party billing routes invoices to insurers, trainers, or one-time payers
    Invoice
    Pulled from the record
    StableTrack equine billing dashboard showing revenue totals and a list of invoices with client, patient, amount, and status

    Every other billing detail, covered.

    The rest of how equine practices get paid, handled in the same place as everything else.

    Batch payments

    One payment applied across multiple open invoices, including partially paid ones.

    In-app refunds

    The front desk initiates, a manager approves with a PIN, and every refund keeps a full audit trail.

    Invoice and payment voiding

    Void with a required reason. Paid invoices stay protected until payments are cleared.

    Custom payment types

    E-transfer, write-off, or anything else the clinic uses, configured once and available everywhere.

    QuickBooks logo

    QuickBooks Online

    Invoices, customers, and payments push directly into QuickBooks at month end.

    Service pricing catalog

    Prices pre-fill from the catalog, and alternative names mean whatever the vet types on the road still finds the right item.

    The work you documented is the work you bill.

    Procedures, medications, and treatments captured in the clinical record carry through to billing, so you never type the visit twice.

    See clinical records

    Out of signal at the barn? Keep working.

    Install StableTrack as a desktop app and keep scheduling and billing when the signal drops. Everything syncs on its own once you are back in range.

    See StableTrack on the road

    Imaging that bills alongside the visit.

    StableTrack connects to Asteris Keystone, so imaging requests and finalized reports flow into the record and bill with the rest of your services.

    Explore the imaging integration

    The short version.

    Yes. Barn Operations lets you select a barn, check the horses, add your services, and create one invoice per owner in a single action. A horse with two owners produces two invoices, each to the correct owner and correctly taxed.

    Yes. Third-party billing routes an invoice to an insurer, a trainer, or a one-time payer without adding clutter to your client list.

    Yes. Batch payments apply a single payment across multiple open invoices, including partially paid ones, which is how trainers and large owners usually pay.

    Connect Stripe and take credit card, ACH, and other payment types directly from the invoice. Card on file charges straight from the client record, with no separate terminal.

    Yes. Invoices, customers, and payments push directly into QuickBooks Online, so your accountant gets clean data and you stop re-entering everything at month end.

    Yes. Add imaging equipment and field gear under Inventory, then Equipment, and reserve it when booking. Automatic conflict blocking prevents a double-booked portable ultrasound.

    Stop opening twenty invoices by hand.

    See the multi-vet calendar and one-workflow barn billing on your own practice. Fifteen minutes, no slideshow. For a vendor-by-vendor view first, compare equine practice management software.

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    Flat $199/mo, unlimited users