Scheduling and Billing Built Around How Equine Practices Actually Operate
Scheduling and billing built for equine vets. Multi-vet calendar, Barn Operations invoicing, Stripe payments, and QuickBooks sync. Try StableTrack free.
One Column Per Vet, Side by Side
The schedule shows one column per vet, side by side, so the whole team's day is readable in one place. Appointments that have not been assigned to anyone yet sit in an Unassigned column so nothing gets missed. Color coding by appointment type makes a busy day readable without opening every entry. Equipment and portable gear such as radiography units, ultrasound, and shockwave can be reserved at the time of booking, with automatic conflict blocking so two vets cannot show up expecting the same machine.
Barn Operations: One Visit, One Invoice Per Owner
Select a barn, check the horses being seen, add the services, and StableTrack generates one invoice per owner automatically, including horses with multiple owners, where it splits correctly. What would otherwise be twenty or thirty separate invoices is handled in one workflow, and the invoice count is shown before anything is confirmed. A horse with two owners produces two invoices, each to the correct owner and correctly taxed.
Billing and Payments That Pull From the Record
Invoices pull directly from the clinical record, so procedures, medications, and dispensed items carry through without re-entry. Stripe handles card and ACH payments from the invoice. Trainers and barn managers who pay one check against multiple invoices are handled with batch payments. For insurance claims, one-time buyers, or any situation where the person paying is not the registered owner, third-party billing keeps the invoice going to the right place without cluttering the client list.
Every Other Billing Detail, Covered
Batch payments apply one payment across multiple open invoices, including partially paid ones. In-app refunds are initiated by the front desk, approved by a manager with a PIN, and keep a full audit trail. Invoices and payments can be voided with a required reason, and paid invoices stay protected until payments are cleared. Custom payment types cover e-transfer, write-off, or anything else the clinic uses. Invoices, customers, and payments push directly into QuickBooks Online at month end, and a service pricing catalog pre-fills prices with alternative names so whatever the vet types on the road still finds the right item.
Frequently Asked Questions
Can StableTrack bill a whole barn in one workflow?
Yes. Barn Operations lets you select a barn, check the horses, add your services, and create one invoice per owner in a single action. A horse with two owners produces two invoices, each to the correct owner and correctly taxed.
Can I send an invoice to a trainer or insurer instead of the owner?
Yes. Third-Party Billing routes an invoice to an insurer, a trainer, or a one-time payer without adding clutter to your client list.
Can one payment cover several invoices?
Yes. Batch Payments applies a single payment across multiple open invoices, including partially paid ones, which is how trainers and large owners usually pay.
How do clients pay?
Connect Stripe and take credit card, ACH, and other payment types directly from the invoice. Card on file charges straight from the client record, with no separate terminal.
Does StableTrack connect to QuickBooks Online?
Yes. Invoices, customers, and payments push directly into QuickBooks Online, so your accountant gets clean data and you stop re-entering everything at month-end.
Can I schedule equipment like a portable X-ray?
Yes. Add imaging equipment and field gear under Inventory, then Equipment, and reserve it when booking. Automatic conflict blocking prevents a double-booked portable ultrasound.