Equine Scheduling and Billing Software That Works Together
Connect equine scheduling and billing in one workflow. Farm visits flow into invoices automatically with StableTrack practice management software.
Scheduling Built for Routes, Not Rooms
Your day is not a column of 30-minute appointment blocks. It is a route. Five barns across three towns, an emergency squeeze-in after lunch, and a Coggins draw you forgot to add. StableTrack includes a multi-provider calendar with column-per-vet view, drag-and-drop appointment management, dashboard splits for Barn Visits and Clinic Appointments, emergency add-ons, AI-powered booking by voice or text, and client-facing scheduling.
Billing That Handles Equine Complexity
Multi-owner split billing with automatic percentage calculations. Syndicate and partnership billing for racing and breeding operations. Trainer and farm manager billing destinations per patient, per owner, or per visit. On-site invoicing with sequential numbering and one-tap email. Documentation-to-billing automation where every procedure auto-populates the invoice. Invoice status tracking with view, email, and edit actions.
Scheduling and Billing, Connected
In most veterinary software, scheduling and billing are separate modules that barely talk to each other. In StableTrack, they are the same workflow. Open the Dashboard with quick actions. Check the multi-provider calendar. Open the horse's profile and create clinical records. The invoice auto-generates from documentation. Use Barn Operations for batch services. Check the Performance Dashboard at end of day.
Get Paid Faster
Late payments are a chronic problem for equine practices. StableTrack addresses this with same-day invoicing at the barn, multiple payment methods including credit cards and ACH, automated payment reminders for outstanding balances, and accounts receivable visibility showing who owes what and how long it has been outstanding.
Frequently Asked Questions
Can StableTrack handle multi-owner billing for horses?
Yes. Multi-owner and split billing is a core feature. You define ownership percentages in the patient record, and StableTrack automatically splits invoices across all owners. This works for standard co-ownership, syndicate structures, and trainer-billed arrangements.
Does scheduling work for ambulatory/farm call practices?
Yes. StableTrack's scheduling is route-based, designed for ambulatory practices that travel between barns and farms. You see your day as a sequence of stops with drive time estimates, not as appointment slots in a clinic.
Can I invoice clients on-site?
Yes. You can generate and send invoices from your phone or tablet at the barn, immediately after the exam. Billing auto-populates from your documentation, so the invoice is ready the moment the exam is complete.
Does billing auto-populate from exam records?
Yes. Every procedure, medication, and service documented during an exam automatically maps to the corresponding billing code. The invoice builds itself from the clinical record. You review and send.
Can clients book their own appointments?
Yes. StableTrack supports client-facing scheduling where clients can request appointments. Requests are routed to your scheduling system where you can confirm, adjust timing, or slot them into an existing route.
Does StableTrack integrate with accounting software?
StableTrack exports financial data in formats compatible with common accounting platforms. Specific integration details are available during a demo conversation.