Equine Billing & Invoicing Software
Equine billing software with automatic mileage tracking, multi-party invoicing, and faster day-end closeout. Built for ambulatory equine veterinary practices.
Built for Equine Billing Realities
Equine billing is complicated, and standard veterinary billing assumes a simple model: one pet, one owner, one invoice. Equine practice is more complex. Farm call fees vary by distance and zone. Multi-party billing covers owners, trainers, and barns, who may all receive invoices for the same visit. Insurance claims need detailed documentation. Field invoicing means generating and collecting payment on site. StableTrack handles all of this natively, so you do not need workarounds or manual tracking.
Automatic Mileage Tracking
StableTrack calculates mileage between appointments automatically using GPS or address-based routing. Set your per-mile rate and let the system add travel fees to invoices without manual calculation, so travel charges stop slipping through unbilled.
Split Billing and Mobile Payment
Bill multiple parties for the same visit. Set percentage splits or fixed amounts and StableTrack generates separate invoices for each party with proper documentation. Collect payment in the field via credit card, check, or cash, and process payments before you leave the farm to reduce outstanding receivables.
Financial Reporting and Faster Closeout
Track revenue, outstanding balances, aging receivables, and practice performance. See which services generate the most revenue and identify collection issues early. Because completed appointments automatically create invoice line items from the services documented, missed charges drop and day-end closeout gets significantly shorter.
Connected to Your Whole Practice
Billing does not exist in isolation. Invoices connect directly to appointments, treatment documentation supports insurance claims, and client profiles show payment history and outstanding balances in one view.
Frequently Asked Questions
What is equine billing software?
Equine billing software is a financial management system designed for horse veterinary practices. It handles complex scenarios like split billing between owners and trainers, farm call fees, mileage charges, and multi-party invoicing that general veterinary billing systems can't manage.
How does mileage tracking work?
StableTrack automatically calculates mileage between appointments using GPS or address-based routing. Mileage fees are added to invoices automatically based on your rate settings. No more manual tracking or forgetting to charge for travel.
Can I bill multiple parties for the same visit?
Yes. StableTrack supports split billing where different parties (owners, trainers, barns, insurance) receive separate invoices for the same visit. You set the split percentages or amounts, and the system generates the appropriate invoices.
How does billing connect to appointments?
When you complete an appointment, StableTrack automatically creates invoice line items based on the services documented. This eliminates missed charges and reduces day-end closeout time significantly.
Does StableTrack handle insurance documentation?
Yes. StableTrack generates proper documentation for equine insurance claims, including detailed treatment records, diagnosis codes, and itemized invoices. You can track claim status and manage payments from multiple parties.