StableTrack

    Equine Billing & Invoicing Software

    Equine billing is complicated. Farm call fees, mileage charges, split billing between owners and trainers, insurance documentation: most billing software wasn't designed for this complexity.

    StableTrack's equine billing software connects directly to your appointments and treatments, automatically calculating charges and generating invoices. Faster closeout, fewer missed charges, and financial clarity for your practice.

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    Why equine billing is different

    Standard veterinary billing assumes a simple model: one pet, one owner, one invoice. Equine practice is more complex:

    Farm call fees

    Travel charges that vary by distance and zone

    Multi-party billing

    Owners, trainers, and barns may all receive invoices

    Insurance claims

    Detailed documentation required for equine insurance

    Field invoicing

    Need to generate and collect payment on-site

    StableTrack handles all of this natively, so you don't need workarounds or manual tracking.

    Key billing features

    Automatic mileage tracking

    StableTrack calculates mileage between appointments automatically. Set your per-mile rate and let the system add travel fees to invoices without manual calculation.

    Split billing

    Bill multiple parties for the same visit. Set percentage splits or fixed amounts, and StableTrack generates separate invoices for each party with proper documentation.

    Mobile payment processing

    Collect payment in the field via credit card, check, or cash. Process payments before you leave the farm and reduce outstanding receivables.

    Financial reporting

    Track revenue, outstanding balances, aging receivables, and practice performance. See which services generate the most revenue and identify collection issues early.

    Connected to your whole practice

    Billing doesn't exist in isolation. In StableTrack, invoices connect directly to:

    • Appointments : Services documented during visits automatically become invoice line items
    • Medical records : Treatment documentation supports insurance claims
    • Client profiles : Payment history and outstanding balances visible at a glance

    Learn more about how StableTrack connects billing to scheduling and medical records.

    Frequently Asked Questions

    Equine billing software is a financial management system designed for horse veterinary practices. It handles complex scenarios like split billing between owners and trainers, farm call fees, mileage charges, and multi-party invoicing that general veterinary billing systems can't manage.

    StableTrack automatically calculates mileage between appointments using GPS or address-based routing. Mileage fees are added to invoices automatically based on your rate settings. No more manual tracking or forgetting to charge for travel.

    Yes. StableTrack supports split billing where different parties (owners, trainers, barns, insurance) receive separate invoices for the same visit. You set the split percentages or amounts, and the system generates the appropriate invoices.

    When you complete an appointment, StableTrack automatically creates invoice line items based on the services documented. This eliminates missed charges and reduces day-end closeout time significantly.

    Yes. StableTrack generates proper documentation for equine insurance claims, including detailed treatment records, diagnosis codes, and itemized invoices. You can track claim status and manage payments from multiple parties.

    Ready to simplify your billing?

    See how StableTrack's equine billing software can reduce missed charges, speed up closeout, and give you clear financial visibility.

    Book a DemoRead the Billing Guide