Finish the Record Before You Leave the Barn
Equine clinical records software with voice-to-SOAP notes, AI discharge summaries, and offline documentation built for ambulatory vets. No signal required.
Clinical Records and Documentation Built for the Field
StableTrack is equine clinical records software written for a vet working out of a barn with no signal and a horse on the end of a lead rope. Instead of reconstructing twenty SOAP notes from memory at 9pm, you document the visit where the work happens. Voice-to-SOAP, AI discharge summaries, and offline documentation handle the administrative work. The clinical judgment stays entirely with the veterinarian.
Voice-to-SOAP: Talk Through the Exam, We Handle the SOAP
Open a new SOAP note, hit the mic, and describe the visit the way you would describe it to a colleague. StableTrack transcribes in real time, tuned for how equine vets actually talk: drug names, breeds, gait, and exam findings. Hit Generate and the AI routes what you said into Subjective, Objective, Assessment, and Plan. The Plan breaks out into Diagnostics and Treatments Ordered, Medications, Procedures, Follow-up Date, and Plan Notes. Every section appears for you to read and edit before anything saves. Prefer to type? Switch to direct-entry mode and the same Generate button structures your typed notes into a clean SOAP.
Exam Templates Built for Equine Practice
Four structured templates cover the exams equine practices actually run: Pre-Purchase Exam, Dental Examination, Lameness Evaluation, and General Wellness. Each template carries fields specific to that exam type. Clone and customize any template, or build a new one from scratch, and the AI can draft a template from a plain-language description of the exam.
Treatment Sheet for Hospitalized Horses (Beta)
For hospitalized horses, admit a patient, set treatment orders on a time grid, and track every administration across the team, timestamped and initialed, with vitals and clinical notes alongside. The AI can draft an initial order set from a case description, and the vet reviews before anything is activated.
AI Discharge Summaries
Hit Automation on a discharge summary and StableTrack pulls every clinical record for that horse that has not already gone out, groups them by SOAP notes, procedures, and medications, and drafts a formatted summary. You pick which records to include, generate, review the draft, and send. A week's worth of catch-up writing becomes a thirty-second review.
One Workspace, Every Record Type
The Clinical workspace keeps seven record types under one patient header showing last visit, total records, balance, and open invoices: SOAP Notes, Diagnostics, Medications, Procedures, Vaccinations, Discharge Summaries, and Client Communication. Booster dates feed your upcoming-vaccinations view, and problems follow the horse across every record. Client Communication logs every call, email, consult, and text against the record with date, time, and notes, a defensible audit trail if a decision is ever questioned.
Built for Horses, Not Retrofitted
Generic veterinary software calls your patient male, neutered and asks for height in centimeters. StableTrack speaks horse. Gender is Mare, Gelding, Colt, Filly, or Stallion. Height is in hands. A horse can have multiple owners, each with their own contact details, and trainers are tracked as their own class. Barn and location are first-class fields you can filter on, patient alerts carry a Mark as Critical flag, and Coggins is captured as annual versus pre-purchase, the way you actually run it.
Where the AI Stops
StableTrack's AI does not diagnose. It does not recommend treatments. It does not make clinical decisions, and it never saves anything to a record on its own. It transcribes what you say, structures it, and drafts the paperwork. Every note, every extracted value, and every discharge summary is put in front of you to review and edit before it is saved. The paperwork gets eliminated. The medicine stays with the vet.
Stop Writing Notes From Memory
See voice-to-SOAP, templates, and AI discharge summaries on your own patients. Fifteen minutes, no slideshow.
Frequently Asked Questions
Does the voice-to-SOAP understand equine terminology?
Yes. It is built for how equine vets dictate in the field, including drug names, breeds, gait descriptions, and exam findings. You speak naturally, then review the structured note before it saves.
Will the AI diagnose or recommend treatment?
No. The AI transcribes, structures, and drafts. It does not diagnose, recommend treatments, or make clinical decisions, and it never saves to a record without your review. The clinical judgment stays entirely with you.
Can I document without an internet connection?
Yes. Install the StableTrack desktop app, enable offline mode, and you can write clinical records and SOAP drafts in the field with no signal. Your work syncs automatically once you reconnect.
How are discharge summaries created?
StableTrack collates every clinical record for the horse that has not already gone out, then drafts a formatted discharge summary for your review. You choose what to include, generate, edit, and send.