Equine Ambulatory Practice Software Built for the Barn, Not the Office
StableTrack equine ambulatory practice software works offline on desktop and mobile, with clinical records and billing built for barn calls.
What is equine ambulatory practice software?
Equine ambulatory practice software helps mobile horse veterinarians manage farm visits, access horse records in the field, document treatments at the barn, and invoice clients without returning to the clinic. StableTrack is built for desktop and mobile offline work, clinical records, and billing connected to the visit.
Offline mode on desktop and mobile
Cell coverage on farm roads is unreliable, and StableTrack runs without a connection on both the desktop application and the iOS app. Work completed offline syncs automatically in the background when connectivity returns, with no re-entry.
Cell coverage on farm roads is unreliable, and StableTrack runs without a connection on both the desktop application and the iOS app. Work completed offline syncs automatically in the background when connectivity returns, with no re-entry.
Veterinarians can browse the patient list, check the schedule, write SOAP notes and clinical records, complete exam templates, log procedures and medications, record controlled substance administration, and record cash or check payments offline. Voice dictation is recorded locally, then the veterinarian generates and reviews the structured note once signal returns.
One day of barn calls, start to finish
StableTrack connects scheduling, documentation, billing, offline work, laboratory results, imaging, prescriptions, controlled substance records, and accounting across a complete day of barn calls.
Before the visit, the multi-provider calendar, built-in Barn Visit and Clinic appointment types, equipment reservations, location-based inventory, and SMS reminders prepare the team for the day.
At the barn, the veterinarian can dictate an exam while the AI transcribes and structures the note. The veterinarian reviews and edits every section before anything saves. Equine templates, file-drop fields, body maps, and seven clinical record types keep documentation connected to the horse.
Before leaving, procedures, medications, and vaccinations carry through to invoices. Barn Operations generates one invoice per owner, take-home prescriptions route to billing, controlled substances enter the log, and offline cash or check payments sync on reconnection.
Back on signal, offline work syncs, the veterinarian reviews AI-drafted discharge summaries, IDEXX results return to the horse profile, imaging reports open in the Keystone Omni viewer, and QuickBooks Online receives invoices, customers, and payments.
Explore scheduling and billing or explore the Keystone integration.
Templates for the exams equine practice actually runs
The Pre-Purchase Exam template covers buyer information, Henneke body condition scoring, AAEP lameness grading, flexion tests, a radiograph checklist, and a PPE certificate. Dental documentation uses Triadan numbering. Lameness documentation uses AAEP grading and body map annotation. General Wellness documentation carries vaccinations, Coggins, and recall reminders into the horse record. The veterinarian completes and reviews every template, and practices can build their own or generate one from an uploaded PDF form.
Why software built for clinics does not hold up in the field
Software built for clinic practice assumes reliable internet, a single owner, a fixed clinic location, generic exam templates, and charges entered later. StableTrack provides desktop and mobile offline mode, multiple owners per horse, barns as first-class locations, Barn Visit and Clinic appointment types, equine exam templates, controlled substance logs, and clinical documentation that carries through to the invoice.
Records built on equine data, not adapted to it
Horse profiles record height in hands and use mare, gelding, colt, filly, or stallion. Multiple owners have their own contact details, trainers are tracked separately, and seven clinical record types include search within the record. Patient alerts include a Mark as Critical flag, a per-horse Problem List, and Recall Reminders. Every profile includes a Labs and Diagnostics tab with AI-assisted PDF lab-report import reviewed by the veterinarian and an IDEXX requisition connection.
Every module, on any device
StableTrack covers scheduling, clinical records, veterinarian-reviewed AI assistance, equine exam templates, pharmacy, billing, inventory and equipment, imaging and labs, reporting, and role-based team access. Most clinical, template, scheduling, controlled substance, and payment-recording work is available offline. Stripe processing, QuickBooks Online sync, SMS, IDEXX requisitions, and imaging ingest sync when connectivity returns.
Built for solo ambulatory veterinarians. Scales to multi-vet practices.
Solo ambulatory practices are StableTrack's most common user profile. The Basic plan covers a single-vet practice with scheduling, clinical records, billing, inventory, and the AI assistant. Multi-vet practices add column-per-provider scheduling, role-based access, standardized clinical documentation, and practice-wide reports covering billing, appointments, and clinical activity.
Frequently Asked Questions
What is equine ambulatory practice software?
Equine ambulatory practice software helps mobile horse veterinarians schedule farm visits, access horse records in the field, document care at the barn, and invoice clients without returning to a clinic. StableTrack supports desktop and mobile offline work, equine clinical records, and billing that carries forward from the visit.
Does StableTrack work without internet?
Yes. StableTrack works offline on the desktop application and the iOS app. Records, schedules, procedures, medications, controlled substance administration, and cash or check payments sync automatically when connectivity returns.
How does billing work after a barn call?
Procedures, medications, and vaccinations documented in the clinical record carry through to the invoice. Barn Operations applies services across selected horses and generates one correctly addressed invoice per owner automatically.
Is StableTrack suitable for a solo ambulatory vet?
Yes. Solo ambulatory practices are StableTrack's most common user profile. The Basic plan includes scheduling, clinical records, billing, inventory, and the AI assistant, with self-serve setup and Import Starter Items in the Service Pricing catalog.
How does the AI handle SOAP notes in the field?
The veterinarian dictates an exam and the AI transcribes and structures it into SOAP sections. The veterinarian reviews and edits every AI-drafted note before it saves. Offline dictation is recorded locally and can be generated and reviewed once signal returns.
Does StableTrack work offline on a laptop or desktop?
Yes. Install the StableTrack desktop application from the browser and enable offline mode under Settings, then Offline mode. The full application continues to run without internet.
How does StableTrack bill a barn with multiple owners?
Barn Operations applies one service entry to selected horses at a facility and generates one invoice per owner automatically. Horses with multiple owners produce correctly addressed invoices with the correct tax calculation.
Can I document a pre-purchase exam in StableTrack?
Yes. The Pre-Purchase Exam template includes buyer information, Henneke body condition scoring, AAEP lameness grading, flexion tests, a radiograph checklist, and a PPE certificate. The AI may draft a risk summary, which the veterinarian reviews before the certificate is issued.
Does StableTrack track controlled substances?
Yes. Controlled substance administration and dispensing are logged in the application, including when work is completed offline. The controlled substance log produces a one-click audit.
Can I dispense and refill take-home prescriptions from the truck?
Yes. Take-home Rx medications become refillable prescriptions during SOAP completion. StableTrack supports label printing to network label printers, fill-history tracking, and prescription voids with automatic refund and refill correction.
Does StableTrack connect to our imaging system and our lab?
StableTrack connects with Keystone PACS and the Keystone Omni viewer for imaging requests, reports, and image thumbnails on the horse chart. It also supports IDEXX lab requisitions from the horse profile and returns results to the Labs and Diagnostics tab.