StableTrack
    Equine veterinarians reviewing a tablet beside a horse at a farm

    StableTrack, an Asteris product

    Equine Ambulatory Practice Software Built for the Barn, Not the Office

    StableTrack is built for ambulatory equine practice, from first appointment to final invoice. The desktop application and iOS app work offline, so clinical documentation flows into billing before the veterinarian leaves the property.

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    Works offline on desktop and mobileiOS app on the App StoreBuilt exclusively for equine practiceAn Asteris product

    Definition

    What is equine ambulatory practice software?

    Equine ambulatory practice software helps mobile horse veterinarians manage farm visits, access horse records in the field, document treatments at the barn, and invoice clients without returning to the clinic. StableTrack is built for desktop and mobile offline work, clinical records, and billing connected to the visit.

    Offline mode

    Offline mode on desktop and mobile

    Cell coverage on farm roads is unreliable, and StableTrack runs without a connection on both the desktop application and the iOS app. Work completed offline syncs automatically in the background when connectivity returns, with no re-entry.

    Install StableTrack as a desktop application from the browser and enable offline mode under Settings, then Offline mode. The full application continues to run without internet.

    The companion iOS app is available on the App Store and works in the field without a connection, with the same functionality and the same sync behaviour.

    Work completed offline is stored locally and syncs automatically in the background on reconnection. Nothing is lost and nothing is re-entered.

    TaskDesktop offlineMobile offlineOn reconnect
    Browse the patient listYesYesStays current
    Check today's scheduleYesYesStays current
    Write SOAP notes and clinical recordsYesYesSyncs automatically
    Complete an exam templateYesYesSyncs automatically
    Log procedures and medicationsYesYesSyncs automatically
    Record controlled substance administrationYesYesSyncs to the log
    Record cash or check paymentsYesYesSyncs to the invoice
    Voice dictation for a SOAP noteRecorded locallyRecorded locallyThe veterinarian generates and reviews the structured note once back on signal
    More detail on the mobile and offline application

    Ambulatory workflow

    One day of barn calls, start to finish

    • The multi-provider calendar gives each veterinarian a column, so a multi-vet practice sees the whole day without two providers arriving at the same farm.
    • Barn Visit and Clinic are built-in appointment types, not a custom field workaround.
    • Portable X-ray, ultrasound, and shockwave units are reserved when the appointment is booked, and conflict blocking prevents two veterinarians expecting the same unit.
    • Inventory is tracked by location, including by truck, field kit, or individual veterinarian, with low-stock alerts before a controlled drug or vaccine runs short.
    • SMS appointment reminders go to clients automatically.

    • The veterinarian dictates the exam and the AI transcribes in real time, tuned for equine terminology including drug names, gait descriptions, and lameness grades.
    • The AI structures dictation into Subjective, Objective, Assessment, and Plan, and the veterinarian reviews and edits every section before anything saves.
    • General Wellness, Pre-Purchase Exam, Dental, and Lameness templates are ready to use, while practices can build templates or generate one from an uploaded PDF form.
    • File-drop fields attach images, PDFs, and lab reports inside a SOAP note, and the AI extracts structured data from uploaded documents so nothing is retyped.
    • Body map annotation records findings on a horse outline with severity and notes, while seven clinical record types keep the chart complete.

    • Clinical records covering procedures, medications, and vaccinations carry through to the invoice with no re-entry.
    • Barn Operations applies one service entry to every selected horse at a facility and generates one invoice per owner automatically.
    • Medications marked Take-home Rx during SOAP completion become refillable prescriptions, and dispenses route to the active visit invoice or a daily prescription invoice.
    • Controlled substances are logged in the application as they are administered or dispensed.
    • Clients pay by card or ACH through Stripe directly on the invoice, while cash and check payments recorded offline sync on reconnection.

    • Offline work syncs automatically in the background.
    • The AI drafts the discharge summary, and the veterinarian reviews it before it is sent.
    • Lab requisitions are sent to IDEXX from the horse profile, and results return to the Labs and Diagnostics tab.
    • Imaging requests reach the modality worklist, while finalized reports and image thumbnails ingest onto the horse chart and open in the Keystone Omni viewer.
    • The Refill Request Inbox holds phone and walk-in requests for a veterinarian to approve and dispense, and controlled substance logs produce a one-click audit.
    • Invoices, customers, and payments sync to QuickBooks Online.
    Explore scheduling and billingExplore the Keystone integration

    Clinical documentation

    Templates for the exams equine practice actually runs

    Pre-Purchase Exam

    Equine pre-purchase exam software records buyer information, Henneke body condition scoring, AAEP lameness grading, flexion tests, and a radiograph checklist before a PPE certificate. The AI drafts a risk summary, and the veterinarian reviews it before the certificate is issued.

    Dental

    Equine dental chart software provides an interactive dental chart using Triadan numbering, with pathology tracked tooth by tooth.

    Lameness

    AAEP lameness grading software supports structured lameness documentation and body map annotation for findings.

    General Wellness

    Routine wellness documentation carries vaccinations, Coggins, and recall reminders through to the horse record.

    The veterinarian completes and reviews every template. Practices can build their own in the template editor or generate one from an uploaded PDF form.

    The field test

    Why software built for clinics does not hold up in the field

    Ambulatory equine practice requires records, billing, and field operations that are native to the work. To weigh named systems side by side, compare equine practice management software.

    Ambulatory requirementSoftware built for clinic practiceStableTrack
    Working without a connectionAssumes reliable internet at a fixed locationOffline mode on the desktop application and the iOS app, with automatic background sync
    Patient recordHeight in centimeters, patient sex recorded as male or femaleHeight in hands, and mare, gelding, colt, filly, or stallion
    OwnershipOne owner per patientMultiple owners per horse as first-class records, with trainers tracked separately
    LocationClinic as the only locationBarn as a first-class location and filter
    Billing a barn visitEach horse invoiced individuallyOne workflow bills the visit and generates one invoice per owner automatically
    Appointment typesClinic appointments onlyBarn Visit and Clinic as built-in types
    Exam documentationGeneric templates adapted from small-animal examsPre-purchase exam, dental, lameness, and wellness templates built on equine clinical structure
    Controlled substancesSeparate paper logControlled substance logs in the application with one-click audit
    Where charges are capturedEntered later from memoryClinical documentation carries straight through to the invoice with no double entry

    The horse chart

    Records built on equine data, not adapted to it

    Equine data model

    Horse profiles record height in hands, and mare, gelding, colt, filly, or stallion.

    Ownership and trainers

    Multiple owners per horse have their own contact details, while trainers are tracked separately from owners.

    Clinical record types

    SOAP Notes, Diagnostics, Medications, Procedures, Vaccinations, Discharge Summaries, and Client Communication include search within the clinical record.

    Alerts and follow-up

    Patient alerts include a Mark as Critical flag, a per-horse Problem List, and Recall Reminders.

    Every horse profile includes a Labs and Diagnostics tab, with AI-assisted PDF lab-report import that the veterinarian reviews and the IDEXX requisition connection.

    Feature coverage

    Every module, on any device

    FeatureWhat it doesAvailable offline
    SchedulingMulti-provider calendar, Barn Visit and Clinic types, equipment reservations, and reminders.Yes
    Clinical and AISOAP notes, seven clinical record types, body maps, AI transcription and structured note drafting reviewed by the veterinarian.Yes, except structured generation syncs on reconnect
    Exam templatesPre-Purchase Exam, Dental, Lameness, Wellness, custom template editor, and PDF form generation.Yes, except PDF generation syncs on reconnect
    PharmacyTake-home Rx, label printing, fill history, prescription voids, and controlled substance logs.Yes
    BillingClinical charges to invoices, Barn Operations, sequential invoices, and cash or check payment recording.Yes, Stripe processing syncs on reconnect
    Inventory and equipmentStock by truck, field kit, or veterinarian, low-stock alerts, and equipment conflict blocking.Yes
    Imaging and labsKeystone PACS, Keystone Omni viewer, DICOM imaging workflow, PDF lab import, and IDEXX requisitions.Syncs on reconnect
    Reporting and teamRole-based access for owners, admins, veterinarians, and technicians, plus Excel and PDF exports.Syncs on reconnect

    Practice size

    Built for solo ambulatory veterinarians. Scales to multi-vet practices.

    Solo ambulatory

    Solo ambulatory practices are StableTrack's most common user profile. The Basic plan covers a single-vet practice with scheduling, clinical records, billing, inventory, and the AI assistant. Setup is self-serve, and the Service Pricing catalog includes an Import Starter Items function so a new practice is live on day one.

    See StableTrack in the context of a real barn day.

    Review the clinical, billing, and offline workflows that keep the record moving while the work is still at the property.

    Book a Demo See Pricing

    Built for the field. Not adapted for it.

    FAQ

    Equine ambulatory practice software FAQ

    Equine ambulatory practice software helps mobile horse veterinarians schedule farm visits, access horse records in the field, document care at the barn, and invoice clients without returning to a clinic. StableTrack supports desktop and mobile offline work, equine clinical records, and billing that carries forward from the visit.

    Yes. StableTrack works offline on the desktop application and the iOS app. Records, schedules, procedures, medications, controlled substance administration, and cash or check payments sync automatically when connectivity returns.

    Procedures, medications, and vaccinations documented in the clinical record carry through to the invoice. Barn Operations applies services across selected horses and generates one correctly addressed invoice per owner automatically.

    Yes. Solo ambulatory practices are StableTrack's most common user profile. The Basic plan includes scheduling, clinical records, billing, inventory, and the AI assistant, with self-serve setup and Import Starter Items in the Service Pricing catalog.

    The veterinarian dictates an exam and the AI transcribes and structures it into SOAP sections. The veterinarian reviews and edits every AI-drafted note before it saves. Offline dictation is recorded locally and can be generated and reviewed once signal returns.

    Yes. Install the StableTrack desktop application from the browser and enable offline mode under Settings, then Offline mode. The full application continues to run without internet.

    Barn Operations applies one service entry to selected horses at a facility and generates one invoice per owner automatically. Horses with multiple owners produce correctly addressed invoices with the correct tax calculation.

    Yes. The Pre-Purchase Exam template includes buyer information, Henneke body condition scoring, AAEP lameness grading, flexion tests, a radiograph checklist, and a PPE certificate. The AI may draft a risk summary, which the veterinarian reviews before the certificate is issued.

    Yes. Controlled substance administration and dispensing are logged in the application, including when work is completed offline. The controlled substance log produces a one-click audit.

    Yes. Take-home Rx medications become refillable prescriptions during SOAP completion. StableTrack supports label printing to network label printers, fill-history tracking, and prescription voids with automatic refund and refill correction.

    StableTrack connects with Keystone PACS and the Keystone Omni viewer for imaging requests, reports, and image thumbnails on the horse chart. It also supports IDEXX lab requisitions from the horse profile and returns results to the Labs and Diagnostics tab.

    For additional field workflow guidance, read our guide to improving workflow in an equine ambulatory practice.

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