Equine Billing Software Built for Ambulatory and Hospital Practices
Equine billing software built for ambulatory and hospital practices. Multi-owner splits, syndicate billing, farm-call fees, and field invoicing from the clinical record.
Equine Billing Software, in Plain Language
Equine billing software is invoicing and payment software built specifically for horse practices. Most general veterinary billing tools assume one owner per patient, a clinic counter for payment, and a flat fee schedule. Equine practices do not work that way. StableTrack's equine invoicing software was designed around what actually happens: a horse with three owners, a service performed in a paddock, mileage charged from the last stop, and an invoice that needs to leave your phone before the trainer drives off.
Multi-Owner and Syndicate Billing
Split a single invoice across multiple owners by percentage, fixed amount, or service line. Handle syndicate horses where one share of one service goes to a managing partner and the rest goes to the syndicate office. Issue separate invoices per owner with proper documentation and audit trail. Pull the right billing address, terms, and tax treatment for each party automatically.
Farm-Call Fees and Mileage
Set per-mile rates by zone or distance band, charge a base farm-call fee that varies by visit type, and let the system calculate travel automatically between stops on the day's route. Mileage and call fees post to the invoice as line items, not as memo notes that get ignored at the end of the month.
Field Invoicing From the Clinical Record
Document the visit on a phone or tablet at the barn, generate the invoice from those clinical notes, and send it before you leave. Mobile payment processing collects credit card, check, or cash on site so receivables shrink. Email or SMS the invoice to the right billing contact directly from the patient record.
Reports You Will Actually Open
The point of billing reports is to make decisions, not to print PDFs. StableTrack's billing reports answer the questions equine practice owners actually ask: Which services drive the most revenue? Which clients are slow to pay? Which horses are losing charges between the field and the front desk? What is my outstanding balance by owner, by barn, by service?
Frequently Asked Questions
How does StableTrack handle multi-owner equine billing?
StableTrack splits invoices across multiple owners by percentage, fixed amount, or service line. Each owner receives a properly formatted invoice for their share, and the system maintains an audit trail of how the charges were split.
Can the system calculate farm-call mileage automatically?
Yes. Set per-mile rates by zone or distance band and StableTrack calculates travel between stops automatically. Mileage and base farm-call fees post to the invoice as line items.
Can I take payment in the field?
Yes. StableTrack processes credit card, check, and cash payments from a phone or tablet at the barn. Receipts can be emailed or sent by SMS immediately.
Does the invoice build from the clinical record?
Yes. Procedures, medications, diagnostics, and supplies documented during the exam can auto-populate the invoice so charges are not lost between the barn and the front desk.