Ambulatory equine practice does not happen in one building. It happens in trucks, in barns, and on the road in between. Most practice software was built for a clinic with four walls, and mobile vets have spent years bending those tools to fit a reality they were never designed for.
This release is about closing that gap. Three changes stand out, and each one removes a daily workaround that ambulatory practices have simply learned to live with.
What's new in this release
Inventory that matches how you actually work
For a mobile practice, "how much do we have" and "where is it" are two different questions, and the second one is usually the harder to answer. Stock is split between the pharmacy and every truck on the road, and when the software assumes it all sits in one place, the gap gets filled with guesswork and spreadsheets.
StableTrack now tracks inventory by location. Your pharmacy, each vet truck, and any other site where you keep stock are separate, so you always know what is where. Field dispenses come off the right truck, restock lists are built per vehicle, and pricing lives with the stock so what leaves the truck bills correctly.
The practical result is less shrinkage, fewer "we ran out on the road" surprises, and a Monday-morning restock that leans on a printed count sheet instead of somebody's memory. This is the inventory model an ambulatory practice actually runs on, and it is the difference between managing your stock and hoping about it.
Built around barns, not just single horses
A barn call is one trip, one client relationship, and often a dozen horses owned by several different people. Scheduling that as a stack of individual appointments, then untangling the billing afterward, is one of the most tedious parts of the ambulatory week.
StableTrack now treats the barn as its own thing. You get one record for the barn with its roster and contacts, and you can book the whole barn as a single visit. When the work is done, the billing splits the way it should: one invoice per owner, generated for you, not rebuilt by hand at the kitchen table that night.
If you have read why barn-level billing is the thing most equine software gets wrong, this is that idea built into the schedule and the invoice. It turns a barn visit from an administrative chore into a single, clean event.
Controlled-substance records that keep themselves
DEA inspections are getting more frequent, and the records that satisfy them are unforgiving: complete, accurate, and dangerous to reconstruct after the fact. For a busy mobile practice, the logbook is often the last thing anyone wants to think about at the end of a long day in the field, and we have written before about what audit-ready controlled-substance records should look like.
Now the ledger keeps itself. When a registered controlled substance is dispensed, StableTrack creates the DEA entry automatically as part of the charge, so there is no separate logging step and no end-of-week reconstruction from memory. Witnessed dispenses wait in a sign-off queue, signed records cannot be altered, and any correction happens by amendment rather than erasure, the way an inspector expects to see it.
For anyone who has felt the low-grade dread of a logbook that might not hold up, that is a real weight off the shoulders.
The smaller changes that add up
Not everything in a release is headline material, but the small things are often what you feel every day. Client records now hold multiple labeled contacts, so the person who books, the person who pays, and the person to call in an emergency can each sit on the same record instead of in someone's head. Prescription labels can carry your clinic logo, so every take-home bottle looks like it came from your practice. And behind the scenes, inventory has a complete audit history, voiding a dispense restores the stock automatically, and access controls on imaging and lab integrations got tighter.
Where this is headed
Every one of these changes came out of conversations with the practices using StableTrack in the field. Truck inventory exists because vets kept asking why the software thought all their stock lived in one room. Barn visits exist because scheduling a dozen horses one at a time is nobody's idea of a good Tuesday.
That is the pattern from our last release too, and it is how we intend to keep building: less software for a clinic that does not exist, and more for the mobile practice you actually run.
FAQ
Is StableTrack built for ambulatory and mobile equine practices? Yes. This release adds inventory tracked across trucks and locations, whole-barn scheduling, and automatic controlled-substance logging, all aimed at how a mobile practice actually works rather than a fixed clinic.
Can it handle inventory across multiple trucks? Yes. Stock is tracked by location, so your pharmacy and each vet truck are separate. Field dispenses come off the right truck, and restock lists are built per location.
Does it make barn visits and barn billing easier? Yes. A barn is its own record with a roster and contacts, the whole barn can be scheduled as one visit, and billing produces a separate invoice for each owner automatically.
How does it help with DEA compliance? Dispensing a registered controlled substance creates the DEA ledger entry automatically. Witnessed entries wait for sign-off, signed records are immutable, and corrections are made by amendment, so the log stays inspector-ready.
Want to see this on your own trucks and your own barns? Book a StableTrack demo and we will walk your team through it.